In our recent webinar, “Mastering DSAR Workflow in Environments With Sensitive Data,” we explored best practices for managing Data Subject Access Requests (DSARs) efficiently and effectively. As organizations increasingly deal with sensitive data, understanding and optimizing DSAR workflows is crucial for compliance with global privacy regulations. Here’s a summary of the key topics covered.
Understanding DSAR Workflow
The fundamentals of DSAR processes are essential for compliance with privacy regulations in the US, EU, and other international frameworks. Evolver supports DSAR workflows for both US and EU privacy requirements and is self-certified with the Commerce EU-U.S. Data Privacy Framework. Ensuring a robust workflow protects personal data and meets regulatory standards.Native Redaction vs. Conversion
A significant aspect of Evolver’s approach is full native redaction. Unlike traditional methods that require converting files to TIFFs, our process maintains the integrity of original files—whether PDFs, Word documents, or emails. This method is efficient and compliant, as the final production format is always PDF.Data Management Strategies
Handling DSAR requests across various communication platforms is a critical part of our workflow. We support data from Microsoft Outlook, Slack, Teams, and eDocs, ensuring comprehensive coverage for client needs. This flexibility accommodates any email system, allowing for a seamless DSAR process.Evolver’s Solutions
We offer two robust solutions for DSAR workflows:- Relativity to 4iG: Process data within Relativity, run analytics, create searches, and move relevant documents to 4iG for redaction.
- 4iG Only: Process data entirely within 4iG, leveraging advanced analytics and comprehensive PII identification and redaction.
Efficiency Gains with Automation
Previously, clients had to manually apply redactions, a process that could take days or weeks. With Evolver’s automated solutions, the same tasks are completed in a fraction of the time. Clients now spend only 1/4 of the time they used to on DSAR tasks, thanks to our automated identification and redaction of PII.Comprehensive Coverage and Speed
Evolver’s tools automatically identify PII across different countries and states, ensuring compliance with varying regulations. Our solutions are designed to handle the complexity of international privacy laws, providing peace of mind for global operations. The automated solutions offer unparalleled speed and consistency, allowing the entire DSAR process to be completed within days instead of weeks.Key Benefits of Evolver’s DSAR Solutions
Advantages:- Time Savings: Significantly reduces the time required for DSAR processing.
- Efficiency: Automation cuts client workload to a quarter of the manual effort, allowing for rapid processing of large data sets.
- Accuracy: Ensures consistent and accurate identification and redaction of PII.
- Compliance: Meets the stringent requirements of US and international privacy regulations.
- Client Satisfaction: Frees up client resources, allowing them to focus on core activities.
